Adaptive templates for your processes

At the heart of Adaptive Process Execution (APE) is the context-based and interactive document for your employees. APE is widely applicable across departmental boundaries and document types. This exemplary selection of adaptive templates gives an insight of the application breadth. The templates can be adapted to your use case on site simply via drag & drop, newly created or imported based on your documents.

Inspection report

With the template for inspection reports, you can lift inspection processes to a new technological level. Include metadata such as order ID or serial number directly in the document via interface or barcode.


Scan serial numbers via barcode scanner and insert them digitally into the inspection reports


Use conditions to perform checks based on batch or sample size


Add order data or other metadata via interfaces from ERP systems or MES


Combine target-actual queries with if-then conditions for individual test logics

Goods receipt

Provide your employees with the optimal digital companion to check incoming goods. Target-actual queries and if-then workflows allow you to build up your checklist adaptively in order to detect, evaluate and eliminate sources of error in the best possible way. You can document any visual anomalies via image and video feedback.

Conditional processes

Incorporate if-then conditions to respond to input dynamically

Hardware connection

Integrate external hardware such as scales or thermometers into checklists in real time

enter findings

Describe and quantify errors digitally in the checklist, making them evaluable in real time

image feedback

Batch defects can be recorded directly with image and video feedback function

Maintenance checklists

With the template for maintenance checklists you bring interactivity and adaptivity into your daily maintenance work. Enable your employees to document maintenance activities digitally and to record and process measured values and incident images in real time.

Sensor data

Read out sensor data in real time from machines and third-party systems into the checklist

Image feedback analysis

Evaluate images feedback from incidents in cioplenu or in external tools

Multiple Choice

Work predefined answers into checklists and allow single or multiple choice


Combine value queries and target-actual queries with units (mm, °C, Ω) to meaningful analyses

Shift handover

Conduct shift handovers digitally in real time. Multiple-choice interactions, text entry, and photographs ensure that all necessary information is recorded and transferred. Incidents can be evaluated via shift benchmark in order to reduce accidents and anomalies continuously.


Confirm the shift handover directly on the tablet or smartphone via digital signature


All entered information and checkpoints are transferred in real time to third party systems


Discrepancies, errors and incidents are documented digitally


Tasks are created, prioritized, assigned, and tracked in cioplenu

Assembly instruction

With the assembly instructions template, you can explain work steps in a comprehensible way, regardless of the language and qualifications of the employees. You can also display the corresponding materials and tools directly in the appropriate work step. Materials and quantities can be dynamically transferred from the ERP.

Video explanation

Videos show your employees complex work steps in a simple and language-independent way

material & equipment

Material lists and tools can be dynamically incorporated into checklists


With the help of barcode reader and QR scanner serial numbers can be acknowledged


Use created instructions additionally for training and education of your employees

Work Instruction 4.0

You can find all the information you need about the Work Instruction 4.0 in our e-paper. Download the e-paper easily and conveniently and find out:
why the paper-based work instruction is an avoidable effort driver
how digital work instructions can save 60% effort
how the work instruction is evolving towards interactivity and multimedia
which leading companies are successfully working with the Work Instruction 4.0 already

Device history record

With the template for DHR you can standardize the traceability of your products in the manufacturing process and eliminate manual errors. Bind parameters, signatures and inspection activities into a digital DHR protocol that no longer requires manual handover processes.

Interaction history

View all the historical entries made for a product in the reports section of the software


Each interaction or metadata field can be identified with tags and thus evaluated in a structured manner

master data

Link DHR blocks directly to master data from your ERP

Barcode scanner

Scan products and materials directly into the DHR log and avoid manual transmission errors

Smart Work Instruction

Use Work Instructions templates to optimally describe work processes in production, maintenance or quality inspection. Go one step further and create your instructions based on variants. Variant-specific characteristics are dynamically integrated into the templates.


Add markers, icons and characters to increase intuitive comprehension


Characteristics of product and process variants can be dynamically included in templates


Integrate checklists or instructions for reference as well as external content simply via link

incident management

Unforeseen incidents can be created and processed as tasks on each template

HSSE checklist

With Health, Safety, Security and Environment (HSSE) templates, you establish a corporate standard to facilitate processes and procedures to ensure health, safety, security and environmental protection in your employees’ work environment and can evaluate hazards directly.


Use icons and symbols to highlight important passages in particular


With the help of “tags”, risk assessments can be analyzed and evaluated

Risk matrix

Incorporate individual risk criterias into the instructions

Safety instructions

Integrate standard safety instructions into the steps of process instructions

Acceptance protocol

With the acceptance protocol template, you can use mobile logs in teams both online and offline. Add images and videos of completed work packages or incidents that have occurred to the logs. This significantly increases the information content of your documentation.

Image and video

Use images and videos to document progress or record incidents

Customer acceptance

Send digital acceptance reports to your customers or suppliers for confirmation


See in real time which acceptances are in process, completed or defective

Incident Management

Create incidents as a task in the checklist and share them internally and externally

Service checklist

With the service checklist template, you connect checklists and protocols and can communicate in real time with your frontline workers. Trigger incidents directly in the checklist and ensure they are resolved. The service protocol is automatically created and shareable after execution.


Use checklists and protocols in service on tablets, smartphones and laptops


Communicate directly from the checklist via the messaging module


The checklists can be executed offline on mobile devices and laptops

Incident Management

Create incidents as a task in the checklist and share them internally and externally
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Which template is particularly relevant for you?

Have you discovered a template that is particularly relevant to you? Let’s talk about your specific use case. Let us know your goals and we’ll get back to you right away!