Save time, space and trouble with digital assembly, service and test protocols

Valentin Ostarhild

Business development

31.12.2018 | 3 min

Assembly activities, quality inspections and maintenance tasks are just a few of the many processes in the production facilities of industrial companies that must be logged. It is not uncommon for this often annoying task to be carried out using printed checklists. The checklists and logs are “digitalized” by scanning the collection of notes later on or by hardly transferring the handwritten notes to databases.

The new digitalization

A digital information platform with a variety of functions not only increases efficiency in documentation and logging, but also offers considerable added value in the training of new employees. Find out here how you can not only provide process information with a digital information platform for worker management, but also simultaneously create assembly, maintenance or service protocols as well as training certificates. This literally kills two birds with one stone: on the one hand you relieve your employees and on the other you increase the added value of your logging and verification activities.
Protocols are the biggest treasure of productions

The bad news first: you won’t be able to avoid protocols and documentation relating to assembly, service and testing in the future either. Protocols serve the fulfilment of legal requirements and are required for the processing of complaints as well as customer proofs. In addition, the protocols are important instruments for providing internal proof of employee qualifications.

Unhandiness has fatal consequences

The big problem with logging is simply the unhandiness of the necessary documents. In addition, leafing through files is a big “time waster”. No wonder, then, that employees postpone logging tasks – sometimes for hours, sometimes for days or weeks. The result: possible irregularities or other anomalies are long forgotten before the tiresome paperwork is done, are not kept track of, the log loses its value, since the checklists are simply ticked off at will and according to scheme F.

Digitalisation is not equal to digitalisation

Most protocols are created analogously on paper forms. In some companies, they are scanned as well as stored in folders or the content is hardly transferred to databases or word processing programs. This multi-step sequence of manual data transfer holds a large potential for errors. In addition, all this is not effective and only generates a lot of additional work – not to mention the additional storage space for the folders and the outdated waste of resources when printing.

The solution

With the cioplenu software, checkpoints, target/actual values or textual descriptions can be inserted directly into the process description for worker management and can thus be queried directly in the process. Frequently, this type of logging and documentation of manual processes is not sufficient. In addition to a simple checklist, images, e.g. of replaced machine parts, must also be recorded separately for proper logging. With the cioplenu software, this is also done directly in the process. Queries of images, videos or signatures of employees can be inserted in the work description as required. This means that a large number of separate activities can be combined in the cioplenu software.

The open system with its numerous interface options to various common (ERP) systems facilitates the transfer and eliminates manual protocol entries and uploads.

For all those who still want to hold on to old-fashioned folder storage or simply need quick proof of a certain process for external use: all logs can be exported as PDF and csv.

Conclusion: Digital means simple

With a digital information platform, you and your colleagues can easily create and manage all documentation: from assembly and test reports to service reports. Separate yourself from space- and time-consuming file folders as well as unsuitable word processing programs and rely on real digital intelligence.

Learn more and start your digital documentation!

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