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From the paper economy to digital and integrated incoming goods control

Valentin Ostarhild
Head of Marketing
21.06.2019 | 5 min
The inspection of incoming goods is of great importance for every producing company. This is where all goods required for production are delivered and, above all, checked. To this day, paper-based work is still the standard here, which involves many risks. Targeted digitalization with the help of assistance software can create great added value here.
Every manufacturing company needs goods in the form of raw materials and supplies, finished products or semi-finished products that it processes or sells. All these goods have to be checked upon delivery. On the one hand, the control includes the comparison of order, delivery note and actually delivered quantity, on the other hand it also checks the quality of the goods.

The incoming goods inspection compares all delivered materials with the accompanying documents. Depending on the quantity of goods required, these checks – e.g. measuring, weighing, counting – are carried out by means of a total survey or a random sample. Sampling and material testing are also sometimes part of the normal incoming goods inspection.

Incoming goods inspections are still characterized by papers
Subsequently, the goods are posted by the purchasing department in goods receipt and from there further processed in the plant. Delivered goods that do not meet a certain quality standard, incorrect quantities or other deviations are reported directly to the supplier and are not transferred to the production plant.

The classic incoming goods inspection is a strongly paper-based division of the company. Goods consignment notes, delivery notes, orders, returns and other incoming goods processes are often still processed manually using paper forms. In addition, work is often made more difficult and unnecessarily complex by the maintenance of various systems, such as an ERP system.

Reducing complexity through digitalization
This results in inaccuracies and errors as well as inconsistent information in systems and on all papers. The solution can be digital assistance software. This not only makes paper completely superfluous, but also relieves the employees in the incoming goods inspection. With the help of mobile devices, these deliveries can be received, and the goods inspected directly.
Simple checklists ensure that no control is forgotten and that all necessary values are stored and made available on a central platform. Using the built-in camera function, QR-Codes and Barcodes can also be scanned or photos taken for the documentation of the inspection and stored in the system. An even greater advantage results when production also works with this digital assistance platform.
Increase traceability and transparency thanks to digital checklists
In this way, the path of a good to its final processing and even beyond can be mapped and traced. In addition to the successful digitalization of the entire merchandise management system within a company, quality standards are also increased, and the processing of goods made transparent. Aspects that are more important than ever for customers and end consumers today.
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